Clients First!

SPACE Inc.’s Clients First! Process is a unique way for us to differentiate ourselves from our competitors. Everything we do revolves around our process and our Core Values.

 

Flawless execution, communication, and outstanding products provide our clients with a “wow” factor to be envied by our competition.

 

Space planning and office interior design can be a fun and exciting process. We survey our clients before and after they have worked with us. We want to be sure we have given them exactly what they expected and more.

 

These results directly impact every member of our team in our performance reviews and carry monetary value in the form of raises and bonuses. We work as a team and as such give 110% to not only meet our client’s expectations, but also that of our team members.

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Using “Best Practice” to Continually Improve

Continual improvement through more efficient use of time, more effective processes and procedures, better communication, and a myriad of other opportunities makes SPACE, Inc. a vibrant, growing company.   Improving ourselves and our company takes many forms and can range from minor tweaks to major changes in how we do business.

Over the years SPACE team members have implemented processes and suggested improvements that have led to “Best Practice” status in our company.   One of the best practice procedures we developed, our installation packet, has been adopted by others in our industry and applauded by our subcontractors. 

How and where do you find potential best-practice applications?  SPACE management encourages benchmarking other companies that do something particularly well.   Consultants have been used to improve our operations and provide personal growth.  SPACE employees attend seminars and training opportunities that foster development and implementation of process changes and time-saving techniques.  SPACE team members attend industry product training, application conventions, and business expos to network, learn, and adapt suggestions and recommendations to our way of doing business.   Continual self-improvement is also encouraged and opportunities are provided by SPACE to enhance communication techniques, improve people skills, and build team members’ knowledge base. 

SPACE, Inc., as a Preferred Dealer for Haworth products, has access to the Dealer Best Practices site Haworth sponsors.   This forum allows us to see what tools other dealerships use as their best practice.   It prevents wasting time re-inventing the wheel and provides optimal methods for enhancing business performance.

There’s no growth without change.  Using best-practice methodology to create change ensures that we’re doing something already proven to work successfully.

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Training Process at Space, Inc.

As you seen in my previous blog about continuous training, at SPACE Inc. our Operations department takes what we do seriously. In addition to the Haworth Installation certification training  we have an extensive in house training for our installers. Our installers as well as our Project Managers have recently attended leadership training which allows each and everyone one of them to be comfortable whether they are leading form the top, laterally or up word. Speaking of our Project Managers, they too are part of our departments commitment to continuous training. They are currently perfecting their Haworth product knowledge by attending product specification training for each product line that we currently sell. This week it is Compose training that the installation group will also be attending. SPACE, Inc. believes in allowing all it’s employee’s the opportunity to grow.

This is just one of the reasons that we all enjoy working at SPACE, Inc..

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Paper Management at Year-End

As we close out another fiscal year, it’s time to make room for 2009 order files.  It’s a great opportunity to do some housekeeping chores so that historical paperwork is easy to locate, remains intact, and has all pertinent documents.  SPACE team members also use this time to relabel and refresh our active files.

Prior to moving out the current year, we have to relocate older files in our warehouse.  We have a rotation plan in place that allows for the last 5 or 6 years to be in easily-accessible lateral files while older years are moved into banker boxes and stored on shelves in the warehouse.   Completed order packets from 2008 will be moved into a lateral file after each file folder’s contents are confirmed for accuracy. 

Once 2008 is out of the in-office laterals, new sorting labels are printed, new hanging files are inserted and file folders are created for currently active orders.   These orders will become the 2009 completed orders upon invoicing.

A similar process is followed for accounts payable records, but they take up much less space and require less planning.  However, using Team Design to create a master vendor list sorted by volume allows us to create labels easily.   

It’s usually quiet between Christmas and New Year, so guess what we’ll be doing this week!

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Tracking Demo Chairs

Keeping track of demo inventory has always been a challenge.  The amount of money a dealership invests in demo chairs requires a monitoring system that protects that investment.  To that end, this past summer SPACE, Inc. overhauled its entire demo process.  We now use Team Design and a new “chair jail” to minimize loss and maximize tracking.    

Robin and Linda, our Customer Care team, corralled, sorted, labelled, and coded all of our demo chairs.   Then, they input the data into the Team Design inventory module.  We use that tied with the rental module to control the movement of demos, provide reporting, and assign responsibility by salesperson.  Having the chairs loaded into the inventory module allows reporting to show how much we have invested and which models/options we have in stock.

We have a secured location where demo chairs are stored to prevent “wandering.”  When a demo is required, the salesperson selects the chair and a removable tag is given to customer care along with the delivery information and length of time the chair is to be out.  The rental process allows creation of both the delivery and pickup tickets.  It provides reporting by salesperson so we know at any given time which salesperson has which chairs in circulation.

When a chair is returned, the removable tag is reinserted and the chair is returned to lockup.   When the chair is received in the rental system, it automatically puts it back into inventory.    We now have a much more effective way of controlling our demo inventory and protecting our investment while providing an efficient delivery and pickup process to keep the clients happy.

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